Administrative Coordinator - Sales

Administrative Assistant For HSF Americas Transient Team

Seeking a candidate who will provide administrative assistance and coordination to the HSF Americas Transient Team. This position requires a professional, highly motivated and organized individual capable of functioning in a fast-paced environment. Strong interpersonal and communication skills along with the ability to work collaboratively as part of a team is also required.

Position Responsibilities:

Transient:

• Navigating Lanyon and other transient RFP systems
• Ability to work within multiple reporting systems and translate into excel
• Creative and accurate presentation skills in PowerPoint, Prezi, and Publisher
• Handling client favor requests and overseeing VIP travel
• Precise expense report processing
• Accurate document translation
• Effective calendar management
• Leverage Envision Transient for all accounts
• Compose and prepare professional correspondence as needed
• Demonstrated ability to work with confidential and sensitive data while showing a high degree of professionalism and maturity
• Must be able to multi-task with ease and work in a fast paced environment
• Ability to manage timelines and meet deadlines.

The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary

Experience and Qualifications:

Refined verbal and written communication skills

Proficient in MS Office including Word, Excel, PowerPoint and Outlook; for PowerPoint, the ability to adeptly create slides, presentations and charts is a strong plus

Proven ability to project a professional image and shown capability of working independently

Track record of good judgment and critical thinking

Ability to manage multiple, and at times competing, projects

Preferred Skills:

Education:

High School Degree and Minimum of 1 year work experience

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department.