Sales Administrator

Sales Operations Support

Responsible for supporting the sales manager with general sales operations activities.

Essential duties and responsibilities include:

• Providing administrative support of sales in coordination with operations, services, procurement, and finance
• Assisting with process improvement messaging and management
• Supporting sales communications and planning, including assisting with content and distribution
• Assisting with market data research as needed
• Coordinating with training to ensure new hire training
• Assisting SVP with special projects and assignments by executive leadership
• Coordinating meeting schedules between sales leadership and SVP of sales as well as customers
• Assisting sales leadership with strategic initiatives
• Assisting in coordinating and planning events for all sales meetings
• Ensuring seller compensation plans, commissions, and bonus tracking are in place
• Distributing sales and reporting metrics including:
• FP&A and sales ops reports
• LORP tracking and RFP response data
• Service renewals
• State contract quarterly reports
• Answering/routing incoming phone calls
• Processing and distributing incoming/outgoing mail
• Assisting account managers with sales paperwork including proposals and bids
• Registering new vendors, setting up jobs and submissions
• Researching and contacting vendors for part numbers, pricing, and compatibility
• Providing various administrative support including:
• Tracking shipments
• Submitting RMAs
• Compiling equipment lists for service renewals
• Requesting certificates of insurance/bonds
• Compiling proposal logs

Other duties assigned as needed.

Skills and abilities include:

• Ability to balance multiple tasks with changing priorities
• Ability to work and think independently and ensuring to meet deadlines
• Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion
• Excellent attention to detail
• Must have clear and professional communication skills (written and oral) both internally and externally
• Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
• Demonstrated customer service focus and client communication skills
• Ability to handle sensitive and confidential information

Education and/or experience:

• Minimum of a high school diploma or equivalent
• Minimum 2-4 years of experience with office administrative functions preferred
• Intermediate proficiency with demonstrated experience utilizing office suite (Word, Excel, PowerPoint)

Working environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The work environment is generally moderate in noise (inter-office conversations and computers/printers).

Physical requirements:

The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• This position regularly requires employees to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel, or operate standard office equipment

This position does not have any direct reports.

Work hours:

AVI-SPL reserves the right to alter work hours and work location as deemed necessary.

AVI-SPL is an Equal Opportunity Employer/AA/Disabled/Veteran ProtectedVEVRAA Federal Contractor