Office & Sales Administrator

Office & Sales Administrator

At Webfleet, we're looking for an Office & Sales Administrator who will keep both our workplace and sales operations running smoothly.

This dynamic role combines Office Management (30%), ensuring a well-organized and welcoming environment, with Sales Support (70%), where you'll help drive the efficiency of our commercial team through strong administrative support.

If you're proactive, detail-oriented, and enjoy balancing day-to-day operations with supporting business growth, this role could be a great fit.

You'll play a key role in sales coordination, order processing, data accuracy, and reporting, while making sure the office runs seamlessly.

Your day-to-day:

Office Management (20%)

• Manage daily office operations, including supplies, facilities coordination, and vendor communication;
• Serve as the on-site point of contact for building management, maintenance, and service providers;
• Coordinate office logistics such as meeting room setup, mail handling, equipment upkeep, and general workspace organization;
• Support onboarding activities by preparing office materials and coordinating workspace setup for new employees;
• Assist with planning small-scale internal events and team activities.

Sales Support Administration (80%)

• Assist the Sales team with order processing, purchase requests, and follow-up with cross-functional teams as needed;
• Coordinate customer communications, including scheduling meetings, managing calendars, and supporting follow-up tasks;
• Support the end-to-end lifecycle of sales operations activities, including contract tracking, documentation management, and workflow routing;
• Collaborate closely with Finance, Operations, and Customer Support to help drive smooth internal processes and ensure timely execution of sales-related tasks;
• Act as the administrative backbone of the Sales team, helping remove operational blockers so the team can focus on customer engagement.

Who Are You?

• 3+ years of experience in administrative, office management, or sales support roles (or similar);
• Prior experience working with CRM systems (Salesforce experience is a strong plus);
• Strong organizational and multitasking skills with high attention to detail;
• Excellent written and verbal communication skills in English;
• Comfortable working with sales documents, basic reporting, and administrative workflows;
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and/or other productivity tools;
• Ability to prioritize and manage multiple tasks in a fast-paced environment and adaptable to changing priorities;
• Proactive, service-oriented mindset, reliable, professional, and customer-oriented with a positive attitude and a strong team player;
• Comfortable working both independently and collaboratively;
• Strong problem-solving skills and willingness to quickly learn new systems and processes;
• Resourceful, with the ability to take initiative and identify operational or administrative needs;
• Enjoys collaborating with cross-functional teams to drive impactful change.

Why You'll Love Working For Us:

• You will never get bored! We move fast like a "start-up" but have the backing of a billion-euro company.
• We like to have fun. There is no sense coming to a job everyday if you don't like the people you work with.
• Different cultures. Our colleagues come from all over the world, with 55 nationalities and counting.

Let's Not Forget The Good Stuff!

• Work from home up to 2 days a week;
• Chance to work abroad for 40 working days per year;
• Birthday off and volunteering time off;
• Fully paid private health insurance (including children and partners);
• Fully paid life insurance;
• Supplemental saving funds;
• Lunch Vouchers;
• Unlimited access to LinkedIn Learning;
• Access to Gofluent platform to learn new languages;
• Free English lessons;
• Employee Assistance Program.

Who Are We?

Webfleet is Bridgestone's globally trusted fleet management solution. More than 50,000 businesses across the world use it to improve fleet efficiency, support drivers, boost safety, stay compliant and work more sustainably. For more than 25 years it has been empowering fleet managers with data-driven insights that help them optimize their operations.

Webfleet contributes towards the delivery of The Bridgestone E8 Commitment. This broad, global corporate commitment clearly defines the value Bridgestone is promising to deliver to society, customers and future generations in eight focus areas: Energy, Ecology, Efficiency, Extension, Economy, Emotion, Ease and Empowerment. These provide a compass to guide strategic priorities, decision making and actions throughout every area of the business.