Sales Admin

Sales Admin Position

A large manufacturer of innovative laboratory products and consumables for the life science and biotechnology research sectors is looking for a sales admin to join their team locally in Carlsbad, CA. The Sales & Administrative Coordinator provides essential support to both the Sales department, scientists, and executive level by managing administrative tasks, coordinating logistics, and ensuring timely and accurate execution of operational processes. This role plays a key part in maintaining smooth departmental workflows and upholding company standards for financial and customer service excellence.

Key Responsibilities:

• Sales Support & Customer Coordination
• Assist with sample part requests and verify shipments
• Create and send customer sales quotes
• Facilitate new customer documentation and onboarding
• Generate loaner orders and provide order/shipment tracking information

• Travel & Tradeshow Logistics
• Develop itineraries and book travel for Sales team (airfare, hotels, etc.)
• Coordinate tradeshow, exhibit, and tabletop bookings
• Manage tradeshow shipments, ensuring timely delivery and return
• Upload attendee details, employee bios, presentations, and company information to tradeshow portals
• Identify booth furnishing needs and communicate with Purchasing

• Calendar & System Management
• Maintain a comprehensive calendar for tradeshow schedules, travel bookings, and hotel room block openings
• Track team member travel locations to ensure accurate scheduling and coordination

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

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Skills and Requirements:

• Minimum of 3 years of experience in administrative support, preferably within a sales or customer-facing environment
• Bachelor's degree (BA) in Business Administration, Communications, or a related field
• Proficiency in Microsoft Office Suite, including Word and advanced Excel skills (pivot tables, formulas, data analysis)
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Experience with PC-based software systems and CRM tools is a plus