Sales Administrative Assistant | Dream Hollywood

Sales & Events Administrative Assistant

Position Summary/Essential Functions: The Sales & Events Administrative Assistant must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. This position is responsible for providing administrative support to a team of Sales/Events Managers. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, and can multitask and complete projects in a timely manner. This person should demonstrate exceptional customer service, attention to detail, and problem-solving skills.

Qualifications:

• A true desire to satisfy the needs of others in a fast-paced environment
• Refined verbal and written communication skills
• Previous administrative experience, preferably within a sales or hospitality environment
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Maintain Sales and Events calendar

Duties and Responsibilities:

• Prepare and research sales proposals and agreements
• Create and manage Excel based spreadsheets and PowerPoint data presentations
• Coordinate sales reports and maintain client correspondence
• Manage calendars, schedule planning, and meeting preparations
• Support sales team initiatives and ensure efficient information flow
• Input group and individual reservations into hotel property management systems
• Trace and follow up on group and individual billing
• Prepare and distribute group resumes
• Preparation for VIP guests as needed
• Reconciliation of posting masters and accounting
• Various sales related duties as assigned

Behaviors:

• Team Player: Works well as a member of a group
• Enthusiastic: Shows intense and eager enjoyment and interest
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations:

• Peer Recognition: Inspired to perform well by the praise of coworkers
• Goal Completion: Inspired to perform well by the completion of tasks
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Financial: Inspired to perform well by monetary reimbursement
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Experience:

• 1 year: Previous administrative experience in Sales Hospitality environment a plus

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities