Sales Invoicing Clerk

Sales Invoicing Clerk

The Sales Invoicing Clerk is responsible for preparing, issuing, and managing customer invoices for the flour milling company's products. The clerk will work closely with the sales, logistics, and finance teams to ensure accurate billing, proper documentation, and timely resolution of any discrepancies.

Key duties and responsibilities include:

• Generate and issue sales invoices to customers based on delivery notes and confirmed sales orders.
• Ensure all billing information, including product codes (SKUs), quantities, and pricing, is accurately entered into the ERP system (SAP).
• Coordinate with the stores and dispatch departments to verify order status, product availability, and delivery schedules before billing.
• Process credit notes, debit notes, and other billing adjustments as needed to resolve invoice discrepancies.
• Update and maintain an accurate master list of customer billing information and pricing.
• Serve as the primary contact for internal teams and customers regarding invoice-related queries.
• Generate and file all required fiscal and ETR-compliant invoices.
• Maintain an organized filing system (both physical and digital) for all sales invoices, dispatch documents, and related records for audit purposes.
• Assist the finance department with monthly and end-of-year reconciliations and reporting related to accounts receivable.
• Support accounts receivable by following up on outstanding payments and ensuring cash flow is buoyant.

Education and key qualification requirements:

• Diploma or Degree in Accounting, Business Administration, Finance, or a related field.
• At least 2–3 years of experience in sales invoicing, preferably in a Flour Milling environment.
• Knowledge of ERP or accounting software (e.g., QuickBooks, Tally, Sage, or SAP).
• Strong understanding of VAT invoicing and Kenyan tax regulations.
• Excellent attention to detail and numerical accuracy.
• Proficient in MS Excel and Word.