BU Sales Coordinator

BU Sales Coordinator

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate services. The Business Unit Sales Coordinator (BUSC) is a fantastic role to immerse yourself in our business, gain experience and decide what next step you want to take in your career. The role is suited for someone organized who enjoys working in a fast-paced team, has a creative mindset, enjoys writing, is proactive, inquisitive and can multitask and prioritize. It requires strong organization and administration skills.

The main feature of this role is to provide sales support to the Japan Business Unit. It is an integral multifunctional role in the Business Unit and works closely with the Business Development Manager (BDM) and Bid Manager. The BUSC works across the steps of the sales process, especially the Request for Information (RFI) and Request for Proposal (RFP) stage, where you will assist in the writing and production of bespoke and winning proposals, as well as administrative support on all pursuits.

80% of a BUSC's time is spent on sales activities and 20% on operational activities, supporting the Business Unit Leader with Business Unit administration.

What you'll do:

• Attract clients
• Create information packs on prospective clients by conducting desktop research and due-diligence
• Assist with preparation of materials for prospective client meetings and presentations
• Work with the BDM and Bid Manager to organize (and where necessary, attend) client events, industry events, networking events
• RFI and RFP process
• Complete requests for information (RFI) questionnaires as requested and keep the Business Development Manager fully updated on progress
• Work closely with the BDM, with support from the Bid Manager to manage and run organization of the proposal process from initiation to submission, this includes:
• Supporting creation of kick off decks, win theme development, responsibility matrix and helping communicate key deadlines and deliverables to the team
• Response planning and structuring, and writing responses to proposal questions
• Liaise with subcontractors to request quotes
• Ensuring final documents are of highest quality through creativity, design, editing and proof reading
• Help prepare site visit, presentation and workshop materials

Knowledge and process

• Prepare and maintain professional profiles, account profiles and case studies for the Business Unit knowledge library, working with the Bid Manager to maintain and update
• Proactively stay up to date with CBRE, industry knowledge and innovations, sharing this information with your team and allowing this knowledge to filter in to bid responses

Networking and collaboration

• Collaborate and network with BUSCs and Bid Managers across the business
• Attend monthly BUSC meetings and share best practice outside of your Business Unit
• Build relationships with operational managers and support functions

Business Unit support

• Provide administrative support to the business unit management and contract support team to include:
• Prepare and issue reports for both internal and external customers
• Organize/coordinate team and contract review meetings and maintenance of Business Unit Leader diary
• When required, attend meetings to take notes or minutes and ensure follow up action undertaken
• Develop systems and procedures to improve the overall efficiency of the Business Unit
• Undertake any other duties as requested by the Business Unit Leader