Ic - sales Admin Assistant

IC-Sales Admin Assistant

Beijing, CN

Job Summary / Purpose: Provide timely and effective administrative support to a sales team in region, making sure the regional office is able to operate smoothly.

Essential Duties / Responsibilities:

• Assisting line manager in all the managerial work, including passing on company policies, collecting and summing up sales reports, etc.
• Assisting in organizing and arranging company meetings and other relevant activities. Due to the different locations of meeting, the business travel is needed.
• Assisting line manager to collect the financial reimbursement documents, check, record and send to finance department.
• Managing product inventory Manage and distribute product samples, gifts and other materials.
• Helping to follow the turnover process of the employees who have submitted resign letter to avoid risks of company.
• Receiving visitors, recording information of their visit and notifying relevant staff.
• Sending, receiving and arranging faxes; Printing and sorting out the documents and files.
• Sending and receiving mails and packages and making relevant records.
• Maintaining the cleanliness of the office environment.
• Altering Air/ Train tickets, coordinating temporary meeting, and any other tasks which the line manager assigns.
• Supporting the Sales administration work at weekend or out of the ordinary working time as needed. Due to most of the Sales activities need to be done at weekend or out of the working time.