Sales And Hubspot Coordinator - Remote Eligible

Sales and HubSpot Coordinator

As a Sales and HubSpot Coordinator, you'll own the behind-the-scenes engine that keeps deals moving forward.

You'll lead follow-ups, maintain CRM hygiene, nurture prospect relationships, and free up founder time so the team can close more, faster.

Core Tasks

• Join prospect and client calls, use AI notetakers to summarize key points.
• Log tasks, notes, and contacts in HubSpot within 2 hours after a call.
• Run consistent follow-up cadences via email, phone, and LinkedIn.

SOW/RFP Coordination

• Draft and manage SOWs/RFPs, ensuring documents move smoothly to signature.
• Coordinate with internal teams to hit client deadlines and prevent bottlenecks.

Front-of-Funnel Outreach (Light BDR Work)

• Execute automated outreach campaigns with just enough personalization to spark interest.
• Book qualified discovery calls that set up the team to win.

Streamline Process & Reporting

• Keep the pipeline clean and organized.
• Highlight stuck deals and follow-ups at risk.
• Run win/loss and follow-up analysis/feedback each quarter to improve how the team sells.

Must Haves

• Experience in Sales Coordination or Sales Ops, ideally in fast-paced B2B tech or consulting.
• Experience adapting SOPs, workflows, or playbooks for scalability.
• Experience in HubSpot (primarily the Sales Hub) & workflow management.
• Proficiency in LinkedIn Outreach and enrichment tools such as Apollo or LinkedIn Sales Navigator.
• AI-enthusiasm & literacy in navigating automation tools effectively (i.e., ChatGPT, Zapier, HubSpot workflows, etc.).
• Exceptional communication skills, both written and verbal.
• Google Workspace & Slack fluency.
• Strong attention to detail & organizational skills.
• Experience working with or at fast-growing start-ups or consultancies, with a proven ability to take initiative & navigate ambiguity.

Metrics/KPI's

• Meetings Booked: 10 meetings are booked per week.
• Deals move faster: 80% of opportunities advance to the next stage within 3–5 days.
• Follow-through is sharp: 90% of action items completed within 24–48 hours.
• Everyone has visibility: Weekly reports clearly flag stalled deals, next steps, and at-risk follow-ups.

Perks & Benefits

• Salary: Up to Php 60,000/ $6 hr depending on experience.
• Yearly Performance Evaluation.
• Anniversary Bonus: PHP 5,000 (1st year), PHP 10,000 (2nd–4th years).
• Referral Bonus: $300 per successful hire.
• 7 days Paid Holiday Off.
• 6 days Paid Time Off.
• Healthcare Plan.
• Maternity Leave.
• Paternity Leave.