Sales Coordinator

Sales Administrator

We are looking for a dedicated Sales Administrator to join our dynamic Brokerage Operations team in Indianapolis, Indiana. In this long-term contract position, you will play a vital role in supporting commercial real estate brokerage professionals through a variety of administrative, financial, and operational tasks. This position offers a fast-paced, collaborative environment with opportunities to work closely with brokers, marketing, research, and finance teams, providing exposure to all aspects of the business.

Responsibilities:

• Conduct market research and compile data to create deliverables such as market surveys, tour books, and competitive analysis reports.
• Prepare transaction-related documents, including proposals, letters of intent, leasing status reports, and correspondence with clients and prospects.
• Design and refine presentations, pitches, and other client-facing materials to support meetings and business development efforts.
• Organize and oversee events, meetings, and functions, including client events, open houses, and industry gatherings.
• Collaborate with internal departments such as research, marketing, and finance to address client requests and project needs.
• Manage and track broker expense reports in compliance with company policies and coordinate submissions using relevant systems.
• Arrange travel logistics and schedules for brokers and executives as needed.
• Handle multiple projects simultaneously, ensuring timely follow-through and prioritizing tasks effectively.
• Provide general administrative support, including scheduling meetings, preparing documents, maintaining office equipment, and covering front desk duties.
• Execute additional administrative duties as assigned to support the overall success of the team.

Requirements:

• At least one year of relevant experience supporting multiple stakeholders, preferably within the commercial real estate or detail-oriented services industry.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, with the ability to quickly learn new software systems.
• Familiarity with Adobe InDesign is preferred but not required.
• Strong project management skills, including multitasking, prioritization, and meeting deadlines, with the ability to work independently or collaboratively.
• Resourceful, detail-oriented, and proactive, with a positive attitude and a commitment to personal and detail-oriented growth.
• Demonstrated discretion and sound judgment when handling sensitive and confidential information.
• Exceptional proofreading and editing skills to ensure the accuracy and quality of deliverables.
• Effective communication and customer service abilities to build strong relationships with clients and team members.