Sales Assistant

Sales Assistant

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

As a Sales Assistant, you will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently. This person must be especially well organized and flexible. The ability to interact with people (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with an elevated level of professionalism and confidentiality is crucial to this role.

Responsibilities include:

• Email management including detailed follow up
• Constantly improving process and procedures
• Full calendar management and scheduling
• Client relations
• Over time developing a full understanding of the executive's business
• Manage expense report preparation, submission, tracking status in PeopleSoft.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Prioritize and manage multiple projects simultaneously and follow through on issues promptly.
• Coordinate travel arrangements
• Client event/meeting planning and ad hoc events
• Responsible for being liaison to internal departments on behalf of executive i.e., Research, Marketing, Finance etc. for client requests

An ideal candidate would need to have the following qualifications:

• Minimum 5 years of administrative support experience supporting executive level leaders
• Proficiency in MS (Microsoft) Windows and Office (Word, Excel, PowerPoint, and Outlook)
• Excellent computer and typing skills

Preferred qualifications:

• Experience with Adobe Creative Cloud (InDesign, Illustrator, Photoshop)
• An associate degree, or higher
• Problem solver and pro-active thinker
• Keen ability to connect the dots, and anticipate the needs of the executive in advance
• Ability to do in person/on the phone dictation
• Highly motivated; with a capacity to multi-task in a fast-paced environment

Estimated total compensation for this position: 1.00 – 1.00 USD per year

Location: On-site –Boston, MA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays