Executive Sales Administrative Assistant

Executive Sales Administrative Assistant

Are you looking for unlimited career opportunities to develop and succeed? With work that challenges and makes a difference and a flexible and supportive environment, we can help our customers achieve their dreams and aspirations! We are looking for a motivated Executive Sales Administrative Assistant to join our growing team in our Boston office.

Position responsibilities:

• Support senior leadership of US Retail Distribution.
• Responsible for calendar management and scheduling for department staff.
• Prepare expense reports, process invoices and track expenses for department staff.
• Organize and attend meetings, take detailed notes, and assist with project management.
• Interact with key internal personnel and clients in a highly professional manner.
• Review incoming communications and coordinate an efficient and timely response.
• Respond independently to inquiries and situations using discretion and judgment.
• Prepare documents and draft communications on behalf of senior management.
• Apply retention principles to properly store department records and confidential data.
• Maintain department policies & procedures. Ensure records are accurate and up to date.
• Complete various ad hoc projects and support rollout of pivotal initiatives.
• Train and assist teammates to use business applications and administrative systems.
• Work with others to ensure the effectiveness of the sales support ecosystem.
• Find opportunities to enhance and optimize internal processes.
• Coordinate the Strategic Relationship TEAM monthly newsletter.
• Help coordinate logistics and plan on-site client meetings, sales meetings, due diligence meetings, broker/dealer conferences and roadshows.
• Work closely with the TSS on sales, activity, and campaign reporting. Use Salesforce to create reports and campaigns.
• Act as Salesforce admin, completing CRM needs and requests. Encourage and train to understand and use the CRM systems.
• Maintain inventory of marketing literature for home office use.

Required qualifications:

• College Degree preferred with 1 to 2 years of business experience.
• Proficiency with MS Office suite (Outlook, Word, PowerPoint & Excel).

Preferred qualifications:

• Highly motivated, enjoys collaborating and thrives in a team setting.
• Excellent organization and time management skills.
• Detail orientated and able to work in a fast-paced environment.
• Ability to set priorities, balance multiple tasks, meet deadlines.
• Adaptable to constantly evolving priorities and able to handle confidential information.
• Strong interpersonal and communication skills, both verbal and written.

When you join our team:

• We'll empower you to learn and grow the career you want.
• We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we'll support you in shaping the future you want to see.

Location: Boston, Massachusetts

Work modalities: Hybrid

Salary range: $51,975.00 USD - $86,625.00 USD

Company: John Hancock Life Insurance Company (U.S.A.)

Manulife/John Hancock offers a wide variety of customizable benefits, including health, dental, mental health, vision, short and long-term disability coverage, life and accidental death and dismemberment insurance, adoption/surrogacy, and employee/family wellness, and employee assistance programs. We also offer eligible employees various retirement savings plans (including 401(k) and pension plans and a global stock ownership plan with employer matching contributions) and financial counseling and education resources. Our generous U.S. paid time off program includes up to 11 holidays, 3 personal days, 150 hours of vacation, and 40 hours of sick leave (or more where required by law) per year, and we offer all types of legally mandated leave.