Sales Administrative Assistant

Sales Administrative Assistant

Hobbs Brook Real Estate LLC is an innovative commercial real estate leader with a portfolio of forward-thinking, sustainable properties in the United States and Singapore. Shaping the market since 1952, the company acquires, develops, manages, and serves as a valued partner to a variety of stakeholders. Hobbs Brook Real Estate (HBRE) brings unique property visions to life with a commitment to improving both the environment and the community.

This position is based at the Four Points by Sheraton Hotel & Conference Center in Norwood, MA. The property is owned by Hobbs Brook Real Estate LLC, the real estate division of FM, offering a dynamic hospitality environment with strong organizational support. The Four Points by Sheraton Norwood Hotel & Conference Center features 230 modern, smoke-free guestrooms, including allergy-friendly options, along with complimentary Wi-Fi, parking, and access to the fitness center and indoor pool. With 28 meeting rooms and 40,000 square feet of event space, the hotel is well-suited for meetings and conferences of all sizes, and the Tiffany Ballroom to cater social events. Guests can enjoy dining at One Bistro or the daily breakfast buffet at Zachariah's. Convenient Norwood location provides easy access to Boston, Providence, Gillette Stadium, Legacy Place, and nearby commuter rail and Amtrak service.

It's a great opportunity to join an award-winning hotel in a collaborative, supportive, and high-energy environment where your contributions are valued and growth is encouraged.

Shift Hours: Full time, non-exempt position 7:30am-4pm Monday – Friday

Holidays: If business needs require you to work a holiday, flexibility will be offered to take alternate days off when holidays are worked. Relocation is not offered for this position.

Responsibilities

The Sales Administrative Assistant plays an important role in supporting the hotel's Sales and Marketing team. This is a great opportunity for someone early in their career who is organized, eager to learn, and interested in hospitality, sales, or events. You'll gain hands-on experience while working closely with a collaborative, on-property team.

• Provide administrative support to the Sales and Marketing team, including answering phones, filing, and assisting with daily office needs
• Help keep everyone connected by sharing sales office updates and interdepartmental communications
• Assist with ordering and organizing office and promotional supplies
• Print and distribute daily, weekly, and monthly reports and packets for hotel departments
• Support meeting and event preparation by helping with schedules, agendas, and note-taking
• Print and distribute Banquet Event Orders (BEOs) for upcoming on-property events
• Help prepare materials for weekly event meetings and keep sales records organized and up to date
• Assist guests and clients with basic business center needs
• Help update the Route 1 marquee to support hotel promotions
• Provide support to the sales team with contracts and paperwork
• Work closely with other hotel departments to help ensure events and sales activities run smoothly

Why This Role Is a Great Fit

On-the-job training provided—no prior hotel sales experience required

Exposure to hotel sales, events, and client interactions

Supportive team environment with opportunities to build transferable skills

Ideal for candidates interested in growing a career in hospitality or sales

Qualifications

A minimum of 2 years' experience as an Administrative Assistant supporting a work group or manager.

Proactive, self-motivated professional who takes initiative and supports a positive, service-driven team culture

Strong partnership and teamwork skills, with the ability to collaborate effectively with Sales, Catering/Events, Conference Services, and hotel operations

Excellent planning, prioritization, and organizational skills with meticulous attention to detail—able to manage multiple deadlines in a fast-paced sales environment

Exceptional written and verbal communication skills, including polished business writing and a professional phone presence

Reliable and consistent, with a track record of follow-through and supporting a high-performing team

Strong technology skills, including proficiency with Windows and Microsoft Office (Outlook, Word, Excel, PowerPoint); comfort learning CRM/sales systems and office applications

Accurate and efficient keyboarding skills, including typing speed and attention to accuracy

Ability to handle sensitive and confidential information with discretion and professionalism (e.g., client details, contracts, pricing)

Ability to move throughout the hotel and conference center as needed to support site visits, client meetings, and on-property coordination

Education

High school diploma or GED required. Associates/Bachelor's Degree from an accredited university preferred. In lieu of degree, 3 years' equivalent combination of experience and education will be considered.

The hiring range for this position is $25.04 - $31.30 per hour. The final salary offer will vary based on geographic location, individual education, skills, and experience. The position is eligible to participate in FM's comprehensive Total Rewards program that includes an incentive plan, medical, dental and vision insurance, life and disability insurance, well-being programs, a 401(k) and pension plan, career development opportunities, tuition reimbursement, flexible work, and time off, including vacation and sick time. Eligible for Marriott employee discount at participating hotels with successful completion of ongoing trainings.

Hobbs Brook Management LLC is an Equal Opportunity Employer and is committed to attracting, developing and retaining a diverse workforce.