Office Manager/sales Coordinator

Office Manager/Sales Coordinator

Industrial Manufacturer in Central New Jersey is seeking an Office Manager/Sales Coordinator. Responsibilities include performing all clerical and administrative tasks associated with marketing, advertising, quoting, and selling efforts. Establish and maintain systems to enable sales reps and management to maximize sales opportunities and convert quotes, leads, contacts, etc into profitable sales. Produce division's weekly bookings, shipping and backlog performance reports every Wednesday morning. Produce division's monthly open quotations status and rep activity reports on the last day of every month. Send out literature to prospects who request by phone within 24 hours of receipt of request. Operate as fill in for material expediting, receptionist, updating information from production scheduling meeting, establishing and maintaining a tracking system to document and evaluate the efficiency and effectiveness of marketing, advertising and other sales promotional efforts, follow up on leads from marketing on LinkedIn or in print, create and maintain a 'Contact Management System' utilizing SuperOffice, inquire about current needs, refer any technical questions to appropriate persons, update status spreadsheets, assist in planning trade shows and attend when directed, maintain a filing system for quotes submitted, follow up on quote status with Sales Representatives, update tracking systems accordingly, submit quotes using the GPS System that have been approved by salesperson, respond to requests for additional information, get salesperson assistance in interpreting quotes, entering negotiations, and/or other matters pertaining to price, delivery and other significant terms and conditions, maintain Customer Database and orders on Profit Key, schedule and prepare for order entry meeting, set up Project Management Check list in Asana and complete tasks, send acknowledgment letters to customers as directed after approval, advise customers regarding changes in ship date after receiving approval from Ownership, Sales and Operations, advise customers of inconsistencies in their purchase orders and terms, and work with freight forwarders on overseas shipments.

Qualifications: A two or four year degree in Business Administration, Communication, Marketing or other related area with two years already completed. 3+ years experience as an Office/Sales Administrator with proven experience in support and clerical work. Proficient in computers and full Microsoft Office Suite - Word, Excel, PowerPoint, and Outlook. Excellent data entry and typing skills - 50 WPM or better. Possess a customer service-focused mindset, attitude, and skills utilization. Must be able to collect and organize detailed data into spreadsheet format, convert into meaningful charts and summarize for management use. Requires excellent clerical and administrative skills with in-depth knowledge and experience in Microsoft Office Suite. Self-starter with a proactive approach to and ability to prioritize. Upbeat and friendly personality, willing to make phone calls daily. Strong telephone skills in dealing with potential and current customers plus sales representatives. Ability to handle routine, repetitive and detail-oriented tasks Salary Range: $65,000-$75,000/year (dependent on experience).