Sales Administrative Assistant

Sales Admin

The sales admin provides direct clerical support to the Vice President of Sales for local sales.

Responsibilities include:

• Support customer engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options.
• Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
• Responsible for Vice President of Sales email.
• Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required.
• Authorize payroll deductions for hotel rooms per the policy.
• Assist in preparation of food shows and sales meetings.
• Respond to solicitations for company donations.
• Screen phone calls for the Vice President of Sales and take messages.
• Maintain files.
• Retain local information within Customer Relationship Management (CRM) (Sysco 360).
• Research information on the CRT or PC as required.
• Generate copy and distribute promotional reports.
• Order supplies for the Sales Department.
• Schedule room arrangements, set-up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc. as required.
• Collect, prepare and distribute Point-of-Sales (POS) material and flyers.
• Run pre-formatted Business Objects tracking, commission, etc reports.
• Create and maintain promotional tracking spreadsheets.
• Support other areas of the company as business needs dictate.

Qualifications include:

• High School education required.
• Bachelor's degree in a related field (e.g. business administration) or equivalent educational level preferred.
• 1-2 years' related administrative experience providing support to an executive-level supervisor.
• Professional skills include:
• Working knowledge of Sysco Sales processes, organization and product categories preferred.
• Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Able to type a minimum of 50-wpm accurately.
• Must possess strong interpersonal skills.
• Capable of communicating effectively with all levels of employees and management.
• Remain poised, professional and diplomatic under pressure.
• Have the ability to be detail-oriented and balance multiple projects simultaneously in a fast-paced environment.
• Demonstrated ability to plan and organize work activities.
• Analyze and disseminate forms.
• Manage work time efficiently.
• Follow procedures and policies.
• Identify and solve problems.
• Retain a file system to include alphabetical, numerical, and chronological filing activities.
• Can add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
• Compute rate, ratio, and percent and to draw and interpret bar graphs.
• Proofread and make appropriate spelling and grammar corrections to documents written in English.
• Provide enthusiasm and creativity in problem-solving, along with flexibility and a desire to learn.
• Handle confidential information with integrity and discretion.