Event Sales Coordinator

Event Sales Coordinator

We are seeking a passionate and enthusiastic Event Sales Coordinator to join the professional Customs House team for UQ Brisbane. This role reports to the Event Sales Manager, UQ Venues and is responsible for securing, planning and co-ordinating events including conferences, seminars and cocktail parties for corporate, and University and clients. To achieve growth and success of UQ Brisbane City and as an engagement venue for alumni and other stakeholders.

We aim to exceed clients' expectations and ensure that every function is a success hence maintaining the reputation of Customs House as a premier function venue of the University of Queensland and contributing to the growth and success of the organisational unit.

Duties and responsibilities include, but are not limited to:

• Handling of event enquiries and sales leads
• Site inspections and client liaison
• Preparation of detailed proposals including quotes for theming, entertainment, audio visual and other technical requirements.
• Organisation of events in conjunction with the client and the Customs House operational team
• Preparation and distribution of event manifests together with a detailed schedule of the event
• Liaison with external suppliers
• Attend regular event and operations meetings
• Utilising Microsoft Office, Visio and Momentus event software
• Liaising with Chef, Banquet Operations and Accounts sections
• Assisting the accounts section with payments
• Preparing pro-forma invoices and checking supplier invoices
• Work flexible hours as required
• Other duties as required by your supervisor the Event Sales Manager and the Operations Manager 308Q

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.