Sales Administrative Assistant

Sales Administrative Assistant

This role involves processing inbound orders coming in from the field via email. The individual will be responsible for generating invoices, Bills of Lading (BOL), receipts, and scheduling shipments from the warehouse. Additionally, there will be tasks related to two-match for accounts payable (AP) and expediting materials to ensure timely delivery.

Responsibilities

• Process inbound orders from the field via email.
• Generate invoices, Bills of Lading (BOL), and receipts.
• Schedule shipments from the warehouse.
• Perform two-match for accounts payable (AP).
• Expedite materials to ensure timely delivery.

Essential Skills

• Proficient in Excel and capable of using formulas.
• Strong data entry skills.
• Ability to provide administrative support.
• At least 2 years of office experience.
• Experience in sales, accounting, logistics, or order entry.
• High School Diploma.
• Proficiency in MS Office.
• Reliable work history.
• Experience with SAGE, order entry, invoicing, sales administration, and order processing.

Additional Skills & Qualifications

• A degree is preferred but not required.

Work Environment

• The position is based in a small office setting, where the individual will have their own office space. Occasionally, the individual will go onto the floor to interact with managers and learn about the product. The work hours are from 7:30 am to 4:00 pm CST, aligning with a 1st shift schedule. The dress code is business casual.

Job Type & Location

• This is a Contract to Hire position based out of La Porte, Indiana.

Pay and Benefits

• The pay range for this position is $18.00 - $20.00/hr.
• Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

• This is a fully onsite position in La Porte, IN.

Application Deadline

• This position is anticipated to close on Nov 10, 2025.

About Aston Carter

• Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
• The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
• If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.