Sales Administrative Assistant - Hilton Orlando Lake Buena Vista

Sales Administrative Assistant - Hilton Orlando Lake Buena Vista

The Hilton Orlando Lake Buena Vista and Hilton Orlando Buena Vista Palace Complex is looking for their next Sales Administrative Assistant.

Located in the Disney Springs® area, Hilton Orlando Lake Buena Vista and Hilton Orlando Buena Vista Palace are ideal for meetings and events. Just steps apart, these two properties offer a combined 1,826 guest rooms and over 200,000 sq. ft. of meeting space, making them a convenient and versatile option for conferences of all sizes.

Our ideal candidate will have at least one year of experience in a hotel administrative role, preferably within a group sales environment. They must be highly organized, capable of multitasking, and comfortable working with multiple managers in a fast-paced setting.

Shift Pattern: Typical office hours of 8:30AM - 5:00 PM with required flexibility to adjust schedules for early mornings or late evenings on all days based on client engagement for the hotel.

The Benefits - Hilton is proud to support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs and benefits such as:

• Access to pay when you need it through DailyPay
• Medical Insurance Coverage - for you and your family
• Mental health resources including Employee Assistance Program
• Best-in-Class Paid Time Off (PTO)
• Go Hilton travel program: 100 nights of discounted travel
• Parental leave to support new parents
• Debt-Free Education: Team Members will have access to a wide variety of educational credentials through our partnership with Guild Education, including: college degrees and professional certifications*
• 401K plan and company match to help save for your retirement
• Hilton Shares: Our employee stock purchase program (ESPP) - you can purchase Hilton shares at a 15 percent discount
• Career growth and development
• Team Member Resource Groups
• Recognition and rewards programs

What will I be doing?

As a Department Secretary/Administrative Assistant, you would be responsible for providing administrative and clerical support to department managers in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Specifically, you would be responsible for performing the following tasks to the highest standards:

• Data entry using Delphi, Microsoft Word, and Excel. Examples include correspondence, reports, marketing pieces, direct mail, contracts, internal forms, schedule of events, report of conventions, histories, typing annual/trimester reviews.
• Copying and distribution of internal/external letters, forms, bookings, contracts, resumes, room lists, schedules and mail.
• Special projects as required include the following: Incentive Manual, D-base reports, creating and updating forms and correspondence.
• Email correspondence directed by managers as needed.
• Filing, faxing and distribution of incoming mail.
• Maintenance of computer data for Sales Department including updating and troubleshooting.
• Analysis of weekly correspondence and Holiday Analysis Report.
• Prepare and process purchase orders and check requests.
• Maintain personnel files including time and attendance records.

What are we looking for?

Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:

• Hospitality - We're passionate about delivering exceptional guest experiences.
• Integrity - We do the right thing, all the time.
• Leadership - We're leaders in our industry and in our communities.
• Teamwork - We're team players in everything we do.
• Ownership - We're the owners of our actions and decisions.
• Now - We operate with a sense of urgency and discipline

In addition, we look for the demonstration of the following key attributes:

• Quality
• Productivity
• Dependability
• Customer Focus
• Adaptability

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

Job: Administrative

EOE/AA/Disabled/Veterans