Sales Assistant

Sales Assistant

We are looking for a highly organized and detail-oriented Sales Assistant to support our team in Miami, Florida. This role requires exceptional business acumen, attention to detail, and the ability to coordinate meetings and travel arrangements seamlessly. The ideal candidate is resourceful, articulate, and eager to grow their career in a dynamic environment.

Responsibilities:

Manage scheduling and coordinate calendars to ensure timely and efficient planning of meetings and appointments.

Prepare and set up conference rooms for meetings, ensuring all materials and equipment are ready.

Organize domestic and international travel arrangements, collaborating closely with corporate travel agents.

Submit expense reports and handle related administrative tasks as requested.

Collect and distribute mail within the office to the appropriate team members.

Maintain electronic filing systems, update online data rooms, and organize digital files effectively.

Create and update spreadsheets and project databases to track initiatives such as deal progress and organizational metrics.

Compile and organize presentation materials, including intermediate-level preparation of slides and documents for the team.

Requirements:

Minimum of 5 years of experience in an administrative or executive assistant role.

Strong attention to detail and excellent verbal and written communication skills.

Advanced proficiency in Microsoft Word, PowerPoint, and other relevant software tools.

Self-motivated and resourceful with a keen ability to manage multiple priorities.

Familiarity with hospitality terminology and investment metrics is a plus.

Flexibility to travel once a month or every other month for a few days as needed.

Exceptional organizational skills and a detail-oriented mindset.

Ability to collaborate effectively with team members and external stakeholders.