Sales Coordinator

Sales Coordinator

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.

The Sales Coordinator plays a key role in supporting the Sales Team and must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. This position is responsible for providing administrative support to a team of Sales Managers. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, can multitask and complete projects in a timely manner. This person should demonstrate exceptional customer service and problem-solving skills. This dynamic position involves a variety of administrative and client-facing responsibilities, including but not limited to:

Answering phones, taking leads, answer questions, all with a professional and friendly demeanor

Creating digital and electronic proposals

Drafting contracts and addendums for sales managers with excellent attention to detail

Assist managers with their Envision Sales Bookings, blocking space and room @types, etc.

Assist with site inspections, sending alerts to hotel, ordering amenities, preparing site kits for managers, and pre-walking meeting space and guestrooms.

Assist with Rooming Lists Requests and Pick Up Updates for clients

Perform Rooming List Audits

Perform Back Up duties when other Administrative Assistants are out of the office

Oversee/Respond to Emails for assigned managers when they are out of the office

Process expense reports upon request

Assist Director of Sales and Marketing with promotional fliers (PowerPoint/Canva)

Process World of Hyatt Meeting Planner Points

Create diagrams and estimates for managers as needed

Pull weekly/monthly reports for Director of Sales & Marketing

Assist with special projects as needed

Qualifications:

A true desire to satisfy the needs of others in a fast-paced environment

Refined verbal and written communication skills

Proficient knowledge of computer applications, including all Microsoft Office products

A desire to advance into a career in Sales & Events with Hyatt

Willingness to learn

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Primary Location: US-FL-Tampa

Organization: Grand Hyatt Tampa Bay

Pay Basis: Hourly

Job Level: Full-time

Job: Administrative

Req ID: TAM003332

Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.