Sales Coordinator

Job Title

Are you looking for a fulfilling career with a successful company that is growing and profitable? At Vanguard Truck Centers we invest in our people and recognize that our employees are our greatest assets. We are seeking talent that is driven with a great attitude, has a desire for success, team-oriented and are ultimate leaders.

Mission: To lead the industry in consistently meeting or exceeding our customer's expectations in the pursuit of profitable growth.

Values: To protect our integrity first; To promote ingenuity and challenge everything; To develop people; To pursue excellence. The Company: Our strength is in our people and teamwork. Vanguard Truck Centers owns and operates full service commercial truck centers in the United States. Our unique footprint allows us to provide a diverse range of products and services across many industries, and across the country. Vanguard Truck Centers is a successful company that is growing and profitable!

Benefits: Competitive salary; 401k with employer match (after 3 months of employment); Medical, dental, and vision insurance; Employer paid STD and basic life; Optional life and LTD; Flexible Spending Account; PTO – Paid Time Off program; Career Advancement Opportunities.

Job Summary

This position routes vehicle transactions and ensures the proper completion of related documentation through the accounting office. This position processes vehicle deals, verifies costs for the accounting department, including the costs of reconditioning and equipment add-ons, and handles the legal transfer of documents for the Department of Motor Vehicles.

Responsibilities/Specific Duties

New/Used Sales Process Administration:

• Receipt truck – enter vehicle information in CRM & stock in CDK (New & Used)
• Issue Purchase Orders for Add-ons & We Owes as needed
• Prepare Bill of Sale and related documents
• Submit comprehensive sale packet to Accounting for posting
• Send finance deals to F&I as needed
• File truck Warranties and Sales Assistance as needed
• Code and submit We Owe, Warranty & Sales Assistance Payables as needed
• Title Clerk duties
• Review deal checklist to insure packet is complete
• Maintain CRM data re inventory records
• Update Move Logs for external transfers
• Update Move Logs for internal dealer transfers
• Prepare internal transfer docs and submit for sign and posting
• Lot Checks
• Floor Plan audits

Order and Inventory Management:

• Daily New Truck Order Board review and Report
• New/Used Truck Inventory Administration: Inventory Systems; VTC.net; CRM; Truck Paper; Factory Orders; Off Site Inventory
• Monitor trucks on order and factory invoicing to ensure that specs and pricing are correct.
• Monitor and coordinate New Truck delivery schedules from the factory

Sales Pipeline Management:

• Track sales by individual; brand, price, profit, RDN's, scorecards
• Track sales quotes by individual: customer; brand; sales allowance; profit; pack; warranty
• Gather and consolidate pipelines, forecasts, call reports and schedules as needed
• Develop Master customer and prospect List by sales person as needed
• Work with Sales Manager and staff to complete conquest sale proposals (administratively)

Marketing Administration:

• Ensure online marketing platforms are up to date (Truck Paper, VTS Website Pictures)
• Initiate weekly marketing campaigns
• Engage daily in social media on behalf of our sales efforts (3 times daily)

Qualifications

- Heavy duty truck experience (Automotive experience will be accepted)

- Knowledge of basic bookkeeping

- Basic computer skills (Microsoft products: Excel, Word, Outlook)

- Accounts Payable experience

- Previous sales/file clerk experience

- Excellent organizational and multitasking abilities

- Attention to detail

- Excellent verbal and written communication skills

- Reliable with a strong work ethic

Vanguard Truck Centers afford equal employment opportunity to all qualified employees and applicants for employment and will prohibit discrimination because of race, color, sex, religion, nation of origin, age, handicap or veteran status.